Expense Management System (HELIOS)
Empower Your Enterprise with HELIOS - The Ultimate Expense Management Solution
Unlock the Benefits of HELIOS
for Your Business
Streamline your approval
cycles with HELIOS’s mobile
apps for efficient travel and
reducing processing time
and accelerating decision-
Ensure better compliance
by leveraging HELIOS’s
end-to-end travel and
expense solutions. Simplify
improve visibility, and
reduce the risk of non-
Drive cost savings by
automating your expense
reporting process with
HELIOS. By eliminating
manual tasks, reducing
errors, and optimizing
workflows, you can achieve
significant cost reductions
Realize direct savings on
integrated partners within
the HELIOS ecosystem.
Benefit from strategic
collaborations that deliver
and negotiated rates.
Experience the power of HELIOS to transform your expense
management operations. Enjoy shorter approval cycles, enhanced
compliance, lower costs, and direct savings on expenses. Make the smart
choice for your business with HELIOS.
Seamlessly book travel tickets
within the app, integrating internal
systems of HR/Finance/CRM with
external airlines and hotels. Enjoy a
streamlined process and enhanced
Generate comprehensive data
reports, analysis reports, and
customized reports to keep track
of expenses and employee claims.
Gain valuable insights and monitor
individual employee expenses and
claims with ease.
Flexibly handle ticket booking,
allowing participants to book
tickets independently or a
designated participant to book
tickets for all.
App-based submission and approval of
expense requests and claims. Staff can
submit requests and budgets in real-
time, with notifications sent to
managers for review and approval. This
enables faster daily request clearance,
streamlined approval process with
comment functionality, and a decision
trail within the app, aiding in
budgetary control and reducing end-
of-month workload spikes.
Automated mileage claims with GPS
and Google Maps integration. Field
personnel can easily calculate mileage
and total trip cost based on predefined
rates for different staff categories. This
ensures accurate claims, policy
compliance, and potential cost savings.
Mileage rates can be easily managed
on the Helios server.
Say goodbye to manual mileage
calculations. Helios automates the
process, allowing you to effortlessly
calculate and claim mileage with
just a click of a button.
Automatically create ticket approval
sheets for all participants and
ensure seamless reimbursement
based on travel requests.
Automatically synchronize data from
TMC suppliers to Helios’s backend,
enabling seamless verification of
actual expenses against travel
requests or expense claims.
Customize Helios by adding user-
defined fields to meet specific
business requirements, allowing
personalized control and tailored
Simplify invoice management with
Helios. Import invoices from third
parties, scan physical invoices, or
manually input them. Receive
expiration reminders based on
your company’s internal rules.
Allocate budgets independently
for travel requests, ensuring
reimbursement sheets are limited
to the allocated budget amount.
Implement control measures for
flight tickets and hotel bookings
based on destination, date, class,
level, ensuring adherence to
Pre-submission view of expense
items, providing visibility into
departure and arrival dates,
mileage, and mileage entered by
staff for auditing purposes.Allows
attachment of photos for location
verification and receipts, aiding in
estimating actual travel distance.
Experience the power of Helios and transform your expense management processes. From efficient travel ticket
booking to automated mileage calculations, streamlined e-invoice management, insightful data analysis, and
real-time expense claims and approvals, Helios is your comprehensive expense management solution.
At HELIOS, we stand out from other systems with a range of compelling advantages, including usability
flexibility, new features, lightweight integration, and more. Here is why our expense management system is the
ideal choice for your organization.
By choosing HELIOS, you can eliminate paper receipts, save time, and enjoy
the benefits of a user-friendly, flexible, and integrated expense
management system. Join numerous satisfied customers who have already
experienced the advantages that HELIOS brings to their organizations.
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